Evaluation Site Visit

When an institution has submitted a satisfactory self-study and other required documentation, the office of the President will appoint a team to visit and evaluate the institution. The institution is notified of the composition of the visiting team and may request that team members be replaced for cause. 

Scope of Visit. The scope of a visit will depend on the location, operation, size, and program offerings of the institution. All nonmain campuses are subject to evaluation, either in conjunction with the main campus or separately.

Visit Fees. Visit expenses for all team members, including the ACICS staff member who accompanies the team, shall be paid by the institution. For a list of current fees, please click here. Expenses include an honorarium to the chair of the team, to all outside representatives, and to subject specialists. The institution is required to submit a deposit prior to the visit, which will be applied toward the expenses of the visiting team. The council reserves the right to cancel a scheduled visit in the absence of the required visit deposit.

Updated Information and Work Room Materials
In preparation for an on-site evaluation visit, an institution must collect and send update information to the instructions indicated on the ACICS staff member visit memos.  The update materials include the following five pieces of information.


  1. Faculty and Staff Summary
  2. Inventory of Equipment
  3. Catalog
  4. Class Schedule
  5. Program Update Form  

In addition, an institution must collect additional information not included in the self-study or update information submitted to the team members. This information, such as faculty and staff files and meeting minutes, must be available in the team's work room. 

Please click on any form or information needed below as described in the earlier paragraphs:

Evaluation Visit Meeting Room Materials (Initial Grant, Reevaluation, Branch Inclusion) 
Evaluation Visit Meeting Room Materials (Quality Assurance Monitoring - Out of Scope, Higher Credential, Readiness, Distance Education)
Evaluation Visit Meeting Room Materials (Branch Verification)
Evaluation Visit Meeting Room Materials (Change of Ownership)
Evaluation Visit Meeting Room Materials (Learning Site Verification) 
Evaluation Visit Meeting Room Materials (Reclassification from Branch to Main)