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Accounting Assistant - A/P

Position:          Accounting Assistant-A/P  
Type:                Full time, non-exempt  
 


Position Summary:
  
The Accounting Assistant is responsible for providing accounting support in the full range of accounting support functions, from simple accounting tasks to the design and execution of major projects.    


Responsibilities:
   

  • Release approved evaluator/staff expense reports in Concur daily  
  • Process weekly batches of checks/direct deposits for company invoices and reimbursements in (A/P) module of Great Plains (GP)  
  • Email and return phone calls for evaluators and vendors pertaining to A/P payments on a timely basis  
  • Reconcile the American Express BTA accounts by applying the Concur expense reports to the Amex payments made in GP   
  • Ensure that new employees and all evaluators are imported correctly from Personify to Great Plains and that a W-9 form is on file.  
  • Process the monthly FAR510 refunds  
  • Send out letters for outstanding A/P checks after 6 months  
  • Scan W-9 forms for evaluators and vendors into EDM monthly and file in notebook  
  • Scan stop payment confirmations into EDM  
  • Ensure the confidentiality of financial and employee files  
  • Process vendor/evaluator 1099 forms and reports using Greenshades  
  • Assist with year-end audit  
  • Run Concur and Personify reports upon request  
  • Assist in researching for A/P inquiries  
  • Cross-trained to assist with A/R functions when needed  
  • On schedule for rotation of front desk coverage  
  • Other duties as assigned (i.e. in addition to tasks given by the Senior Accounting Manager)   

  

Qualifications:   

  • Two years Accounts Payable experience required   
  • Earned associate’s or bachelor’s degree from an accredited institution preferred   
  • Demonstrated knowledge of basic accounting practices and procedures    
  • Two years experience working in a business office setting, including functional competence with common office equipment, computer technology and software, and office procedures (Great Plains preferred)   
  • Demonstrated ability to prioritize tasks and meet deadlines   
  • Ability to function effectively in a team environment               
  • Effective  interpersonal, oral and written communications skills     
  • Integrity in handling sensitive and confidential information  

Reports to: 
Senior Accounting Manager  
 

If interested in an open position, please send your resume and cover letter to Andre McDuffie at amcduffie@acics.org. Absolutely no phone calls.