Accounting Assistant - A/P/AR

 Position Summary:
The Accounting Assistant – AP/AR is responsible for providing accounting support in the full range of accounting support functions, from simple accounting tasks to the design and execution of major projects.


  • Process weekly batches of checks/direct deposits for company invoices and reimbursements in (A/P) module of Great Plains (GP) 
  • Reconcile the American Express BTA accounts by applying the Concur expense reports to the Amex payments made in GP 
  • Process the monthly FAR510 refunds 
  • Scan W-9 forms for evaluators and vendors into EDM monthly and file in notebook 
  • Scan EFT forms 
  • Ensure the confidentiality of financial and employee files 
  • Process vendor/evaluator 1099 forms and reports using Greenshades 
  • Assist with year-end audit 
  • Accounts Receivable 
  • Conduct first review of evaluator/ staff expense reports according to guidelines daily 
  • Prepare check and verify bank deposits 
  • Assist with tracking check request and evaluator and staff reimbursement as needed 


  • Two years Accounts Payable experience required 
  • Earned associate’s or bachelor’s degree from an accredited institution preferred 
  • Demonstrated knowledge of basic accounting practices and procedures 
  • Two years experience working in a business office setting, including functional competence with common office equipment, computer technology and software, and office procedures (Great Plains preferred) 
  • Demonstrated ability to prioritize tasks and meet deadlines 
  • Ability to function effectively in a team environment 
  • Effective interpersonal, oral and written communications skills 
  • Integrity in handling sensitive and confidential information 

Reports to:
Senior Accounting Manager

If interested in an open position, please send your resume and cover letter to Andre McDuffie at Absolutely no phone calls.